Adding and Managing Products

Adding a product

Before adding your first product, let’s get familiar with how product categories, tags, and attributes work.

Product Categories

Product categories and tags can be created, edited, and selected at any time. This can be done when you first create a product or come back and edit it or the category/tag specifically.

Attributes

These can be added per product, or you can set up global attributes for the entire store to use (e.g., in layered navigation).

Product Types

With attributes and categories set up and stock management configured, we can begin adding products. When adding a product, the first thing to decide is what type of product it is.

Simple – covers the vast majority of any products you may sell. Simple products are shipped and have no options. For example, a book.

Virtual – one that doesn’t require shipping. For example, a service. Enabling this, disables all shipping related fields such as shipping dimensions. A virtual product will also not trigger the shipping calculator in cart and checkout.

Downloadable – activates additional fields where you can provide a downloadable file. After a successful purchase, customers are given a downloadable file as a link in the order notification email. This is suitable for example for a digital album, PDF magazine, or photo.

Bookable – This can be use to create studio booking calendars. Learn more about creating a booking calendar here.

Adding a simple product

Adding a Simple product is similar to writing a post in WordPress.

Go to My Store > Add New Product.

Enter a product Title and Description.

Go to the Product Data panel, and select downloadable (digital) or virtual (service) if applicable.

WooCommerce Add Product - Familiar Interface

Note: Virtual products don’t require shipping — an order with virtual products won’t calculate shipping costs.

Product data

The Product Data meta box is where the majority of important data is added for your products.

WooCommerce Simple Product - General Tab
Product data is added in this panel

General section

SKU – (not required) Stock keep unit (SKU) tracks products. Must be unique and should be formatted so it does not match any post IDs. For example, post IDs are numbers so a SKU could be MM01. That could stand for Mix & Master 01.

Price

Regular Price – Item’s normal/regular price.

Sale Price – Item’s discounted price that can then be scheduled for certain date ranges.

Inventory section

The inventory section allows you to manage stock for the product individually and define whether to allow back orders and more. If stock management is disabled from the settings page, only the ‘Manage stock?’ option is visible.

WooCommerce Simple Product - Inventory Tab

Ticking the Sold Individually checkbox limits the product to one per order.

Shipping section

Weight – Weight of the item.

Dimensions – Length, width and height for the item.

Shipping Class – Shipping classes are used by certain shipping methods to group similar products.

Linked Products section

Using up-sells and cross-sells, you can cross promote your products. They can be added by searching for a particular product and selecting the product from the dropdown list:

WooCommerce Simple Product - Linked Products Tab

After adding, they are listed in the input field:

WooCommerce Simple Product - Linked Product Added

Up-sells are displayed on the product details page. These are products that you may wish to encourage users to upgrade, based on the product they are currently viewing. For example, if the user is viewing the coffee product listing page, you may want to display tea kettles on that same page as an up-sell.

WooCommerce Product Up-Sells

Cross-sells are products that are displayed with the cart and related to the user’s cart contents. As an example, if the user adds a Nintendo DS to their cart, you may want to suggest they purchase a spare stylus when they arrive at the cart page.

Attributes section

On the Attributes tab, you can assign details to a product. You will see a select box containing global attribute sets you created (e.g., platform).

Once you have chosen an attribute from the select box, click add and apply the terms attached to that attribute (e.g., Nintendo DS) to the product. You can hide the attribute on the frontend by leaving the Visible checkbox unticked.

Custom attributes can also be applied by choosing Custom product attribute from the select box. These are added at the product level and won’t be available in layered navigation or other products.

Advanced section

Purchase note – Enter an optional note to send the customer after they purchase the product.

Menu order – Custom ordering position in your store for this item.

Enable Reviews – Enable/Disable customers reviews for this item.

Product short description

Add an excerpt. This typically appears next to product imagery on the listing page, and the long description appears in the Product Description tab.

Video embeds may be used.

Taxonomies

On the right-hand side of the Add New Product panel, there are product categories in which you can place your product. You can also assign product tags in the same way.

WooCommerce Product Categories and Tags

Product images

You can add a main image and a gallery of images.

Setting catalog visibility and feature status

In the Publish panel, you can set catalog visibility for your product.

WooCommerce Product Visibility Options

Catalog and search – Visible everywhere, shop pages, category pages and search results.

Catalog – Visible in shop pages and category pages, but not search results.

Search – Visible in search results, but not in the shop page or category pages.

Hidden – Only visible on the single product page – not on any other pages.

Adding a virtual product

When adding a Simple product, you can tick the Virtual checkbox box in the product type panel.

 

Enabling this, disables all shipping related fields such as shipping dimensions. A virtual product will also not trigger the shipping calculator in cart and checkout.

Adding a downloadable product

When adding a simple product, you can tick the Downloadable checkbox box in the product type panel. This adds two new fields:

File path — Path or url to your downloadable file.

Download limit – Limit on number of times the customer can download file. Left blank for unlimited downloads.

For maximum flexibility, downloadable products also incur a shipping cost (if, for example, you were offering both a packaged and a downloadable version of a product, this would be ideal). You can also check the Virtual box if the downloadable product is not shippable.

Deleting a product

delete-product-woocommerce

To delete a product:

Go to: My Store > Products.

Find the product you wish to delete.

Hover in the area under the Product name and click Trash.

Product ID

A WooCommerce Product ID is sometimes needed when using shortcodes, widgets and links.

To find the ID, go to Products and hover over the product you need the ID for. The product ID number is displayed.

 

woo-product-id

Allow backorders

Select whether to allow or not allow Backorders from the dropdown.

WOObackorders

Note that in order to allow backorders, the Stock status must be set to “In Stock” even though the Stock Quantity is 0 or less.

 

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